Lake Stockholm CC & CA
General Membership Meeting Minutes
Date: 5/22/11
Location: Hardyston Township Fire Hall
Called to Order: 1:15 pm
Board Present: William “Ozzie” Osborne, Todd Brunner, Tracy Ritter, Paige Coyne, Dan Bilenski, Lou Stukenborg, Maria Urban, Chrissy Smolt
Absent: none
Ozzie called the meeting to order. Introductions of the board were presented to the members of the audience with a short description of the duties they perform:
Dan Bilenski – Maintenance
John Coyne – Lake management and dam maintenance
Lou Stukenborg – works with Dan on maintenance, roof for the shed; trying to keep garbage out of the lake and helps John with the lake.
Maria Urban – works with Tracy on fundraising, community activities and collections and also helped with the Garage Sale; also helps in making signs for events.
Chrissy Smolt – Activity Coordinator of Lake Activities and fundraising.
Paige Coyne – New Secretary, keep records for the lake, handles voicemail, deals with realtors regarding property sales in the lake, liaison between lake members and officers and newsletter editor – trying to make it more of a community newsletter instead of a collection of flyers.
Tracy Ritter – Treasurer – in charge of the books and invoicing and everything that goes along with it.
Todd Brunner – Vice President, manages the website, wants to “go green” by getting email addresses so we can email the newsletter.
William “Ozzie” Osborne – I’m the president and I’m trying to get everybody to pull together and get things done. I want to get people to get on payment plans. We want to work together as a community. Minutes from the last meeting…
Paige Coyne read the minutes from the General Meeting held on September 25, 2010, at Madonna Hall at St. John Vianney Church, Stockholm. Paige inadvertently brought the minutes from the wrong general meeting. Thus, the minutes distributed to the members in the audience were incorrect and the proper minutes had to be read aloud.
Ozzie motions to accept the minutes and Jennifer Downing seconded; all were in favor.
Treasurer’s Report: Account Balances as of 5/21/2011
PNC Bank: Business Checking $88,967.61
PNC Bank: Restoration MMA $148,437.19
PNC Bank: Restoration Checking $10,569.22
Lakeland Bank: Swim Team Checking $2.169.14 2/28/11
Hardyston Restoration Escrow Acct. $17,828.60
Tracy reviews the PowerPoint presentation of the budget with the audience. Some money was made on fundraisers. Initiation fees brought in $1000.00 and there will be another closing in July. The budget is on par with last year.
Ozzie motioned to accept the treasurer report and Joanne Burghoffer seconded and all were in favor.
Special Presentation: In Brief - As part of their community outreach program, the Hardyston Township Office of Emergency Management (OEM) attended this meeting and gave a short presentation by first aid, fire, and police personnel on emergencies and how to prepare for them. We received a PowerPoint presentation followed by safety tips, including how long smoke detectors and carbon monoxide detectors remain effective. Carbon monoxide detectors have a five year life span and after seven years they become unpredictable. A smoke alarm has a 10 year life span and after that it becomes unpredictable. Every unit has a date stamped on the back. Batteries should be changed every year. Different types of alarms were discussed. He also advised to keep a list of medications used (and medical history) on fridge and to keep some in a baggie that you can grab and take with you in an emergency – enough meds for three days. He advised to set up a meeting place if you are out of the home, so you can meet up with family. CPR was discussed and learning CPR and how it is just compressions now – no breaths.
In order to become a fireman you have to receive 400 hours training and every year you have to do about 60 hours training, then on top of that you have to now the state and feds have their say in it so every five years we duplicate that 350 hours training. Hardyston Township FD donates just under 11,000 hours a year. Each fireman donates about 500 hours a year. Police, Fire, OEM, EMS, rescue are all part of a team. They also do Santa and go to the school.
Operation preparedness: 20 different emergency plans that include lake dams. There is an OEM Council that works with the Town Council. They spoke of different disasters including forest fires, storms, flood, landslides, nuclear power plant emergency, tornado, hurricane, terrorism (due to our position near NYC), heat, train accident (hazardous cars at end of train) and ice storms and volcano (we have an inactive volcano in Wantage on Volcano Road). There is a FEMA website.
The Police Chief spoke and presented information about his police department and where the calls go when we call. They serve about 109,000 people. They get more calls by cell than by landline now. If you have an alarm system in your home it goes through your vendor, not to the police. They will call the department. Alarms are required to be registered with the police department.
Information sheets were left for members who attended the meeting. Ozzie thanked everyone for their presentations. A round of applause was given to the presenters.
Those in the audience are asking about access to the Power Point presentation by the Fire Department, OEM, EMS, and Police Chief. The Board is wondering if we can post a link on our website that will direct residents to the information that was presented.
Board member projects – Dan Bilenski discussed the Septic Pumping project that is underway and the Septic Company, EarthCare will be pumping houses septic systems at a discount at some time in early to mid-June. The company will be contacting residents directly and it will cost $190.00 for the first 1000 gallons and $35.00 if they have to uncover the lid.
Maria Urban – Been doing collections and liens. Has reached out to people in the community and has gotten five people to pay up in full. She has gotten six people to make payment arrangements and they should be up to date in a year from now. Maria has gone to the county and printed out claims of liens on homes and the liens should have been taken off so we are going to take them off ourselves and that will save us money - $40.00 each.
Maria ran the Garage Sale and we had 40 participants and she kept cost to a minimum. The lake table makes $75.00. Not a big fundraiser for us but it was good for the community. Both townships waived fees. Bob Helmond asked about why no one was handing out Garage Sale maps on Sunday. Over 150 maps were handed out on Saturday, but Maria was unable to be available on Sunday. The maps were there.
We had the clothing fund drive – poor timing, too cold, but even with the minimal amount of clothing we received we still got $60.00 at no cost to us. Frank Lacatena asked if there would be a Garage Sale in the fall. We may have a clothing drive in the fall. We are trying to have an Electronics drive in the near future as well. It only cost $5.00 to participate in the Garage Sale. There is a lot of good feedback about having a garage sale in the fall.
Chrissy Smolt – As of right now the tentative date for the Summer Picnic is July 16. Chrissy is waiting for the Swim Team schedule so she can better plan the summer picnic. Check out signs on the bulletin board and the website.
Paige Coyne requests that everyone writes down their name and their email address before they leave. This would help save on postage regarding the newsletter, as it costs quite a lot to mail the newsletter to everyone. We could send emails to everyone regarding work days, activities, when we need donations for Easter egg hunts, etc.
Tracy states that she has some emails in her QuickBooks system. But we will still send hard copies of the Lake Views out. Senior Citizens may not have email access.
Boat Lottery: Show of hands for boat lottery. We have only five people. Boat lottery decided. Names written down on yellow paper so we know the names of people’s boats that will be on the boat rack.
Maintenance:
Fence – Clem asked Ozzie about the fence. Due to the weather, Ozzie has been unable to put up the fence. The purpose of the fence is to keep vehicles and Quads off of the beach. The fence will be a ranch-style fence and Ozzie will begin to put up the fence within the next few days.
Tent: When Frank Lacatena asked about the tent, Ozzie stated that the tent has to be repaired. We don’t have the manpower and per Maria, we are constantly moving from one responsibility to another.
Per Ozzie: keep an eye on the beaches for illegal activity and call the police.
Frank Lacatena: Concerned about people being on the beach without beach badges and wondering who to call. Ozzie states to call Ozzie. Ozzie says to let the lifeguard know. Initially we were going to have people check for badges. We’re looking into maybe having seniors getting credit on their account who are in arrears sitting there checking badges. If anyone is at the beaches after 9 p.m. call the police as the curfew is 9 p.m.
Ozzie informs everyone leaving to sign the sheet and Paige reminds them to put their email down.
Historically, May meetings have minimal attendance and the September meetings have more attendance. We were thanked for having the meeting on a Sunday.
Frank Lacatena motioned to adjourn, Ozzie seconded and all were in favor.
